Procedures for club secretaries
All disciplinary procedures are set out in the RFU Regulation 19 which can be found in the RFU Handbook or online here.
The procedures to be followed in the event of a player being sent off are set out in Appendix 1 below. A player is banned immediately upon being sent off and cannot play again until the matter is dealt with by a discipline panel.
Hearings are normally held on Mondays at the East India Club, 16 St James’ Square, London, SW1Y 4LH. Please arrive 15 minutes before the scheduled time of the hearing and wait in the foyer. A hearing fee will be payable in advance. Details of fees are shown at Appendix 2 below including bank details.
The East India Club has a strict dress code, requiring the wearing of a suit or blazer and tailored trousers, and tie. Please ensure your player knows this and appears correctly dressed. Club officials and players are not permitted to use the bar facilities unless they are a member of the East India Club.
Ensure the player has seen the referee’s report. If it is to be challenged you must request the attendance of the referee at the hearing. Request his attendance (via Middlesex’s Disciplinary Secretary – do not contact the referee directly) as soon as possible after the sending off. The club will be liable for the referee’s expenses.
If a player, with the support of the club, decides to plead not guilty and the next scheduled hearing is not before the next scheduled fixture, the club may request a special, non-scheduled, hearing which will deal with the case before the club’s next scheduled match. The venue for a non-scheduled hearing doesn’t have to be at East India Club, and can be held at a suitable local club. Any costs involved in staging such an ‘ad hoc’ hearing at an alternative venue must be met by the player and/or the club.
Club Disciplinary Procedures
Clubs must have a disciplinary sub-committee, which should formally consider any discipline issues and apply the appropriate sanction as set out in Appendix 2 of RFU Regulation 19.1.4 in the handbook.
A club disciplinary committee should be proactive and meet regularly to review and implement policies relating to club discipline in general, and the behaviour of the club’s players, officials, members and spectators. The club Discipline Secretary’s details must be kept up to date on the RFU’s GMS system.
Citings must be made within fourteen days of the event. Procedures are set out here. It is advisable to contact Middlesex’s Discipline Secretary as soon as possible if you anticipate making a citing.
Age grade rugby
The procedures for age grade rugby differ slightly. Schools or club have delegated responsibility to carry out the disciplinary process following one of their age grade players being sent off or cited. Middlesex’s Schools and Youth Disciplinary Secretary must be informed of the decision for his review. The CBYDS in Middlesex is Caron Evans-Evans email ku/gro/nstm//eerc.
Schools and clubs must notify the CBYDS of all red cards issued and send a copy of their decisions relating to these to the CBYDS within one month of the incident. There is a fee of £25 for failing to follow this process.
Middlesex operates a totting up system of points for discipline sanctions. Please see Appendix 3 below for details of the procedure.
Middlesex County RFU will continue to reserve the right to apply a deterrent sanction for those guilty of disrespect of referees or verbally abusing referees. As the number of such cases continues at an alarming level, the deterrent sanction will remain in force for the current season and shall be: ”any person found guilty of disrespecting or abusing a referee can expect to have his or her sanction increased as the disciplinary panel sees fit above and beyond the current sanctions table set out in the RFU’s Regulation 19. This applies to all involved in rugby union within Middlesex including players, coaches and spectators”.
Please ensure that all within your club are aware of this.
The County has the power to discipline any player, official, member, or employee of a Member Club or a Rugby body (or any other person or body that submits to Rugby Football Union’s jurisdiction to discipline them) for any matter that the County considers brings the game into disrepute.
The current cases are summarised here.
If you have any queries relating to general disciplinary procedures or if you need any advice on specific cases relating to your club, please contact:
Disciplinary Secretary: John Orr
CB Schools & Youth Disciplinary Secretary: Caron Evan-Evans
Appendix 1 – Red Card Notification
If a player or any other person from your club is ‘ordered off’ you must within 48 hours tell the disciplinary secretary, by e-mail confirming:
- The date of the fixture
- The location of the fixture
- The teams in the match
- The player’s name, date of birth and RFU registration number. If the player is not registered then the club must register the player within 48 hours of the red card
- The referee’s name
- Will the player plead guilty or not guilty to the offence?
Appendix 2 – Hearing fees
Hearing fees are payable by electronic transfer to:
- Middlesex County RFU
- Account no 01066848
- Sort Code 30-92-82
The fees are as follows:
Attendance at a Hearing: £75
Second hearing after failure to attend without good reason: £100
Postal hearing: £40
5.12 Hearing: £75
Failing to notify Discipline Secretary about a Red Card within 48 hours: £25
Failing to notify CBYDS about an Age-grade/School Red Card: £25
Please note any cry-offs by players or clubs after 9pm on Thursday prior to a Monday hearing will incur the £75 fee.
Appendix 3 – Disciplinary points
Middlesex Rugby operates the following points system:
Period of suspension Points by Category
|Period of suspension||Points by category|
|More than 20 weeks (inc sine die)||15||12|
A* Members of the 1st XV of any club in a County or National, League or Cup game or members of the 2nd XV.
B* All other matches
Any points awarded against the club will remain on the club record for 24 months from the date of sending off. If the club reaches a certain number of points inside the 24 months the following actions will be triggered:
30 points, The club will be advised in writing that its disciplinary record is giving concern.
40 points, The Club will be warned that its record is unacceptable. A range of actions will be suggested to the club.
50 points, The club will be summoned before a special Disciplinary sub-committee hearing convened by the President of Middlesex Rugby according to the guidelines laid down by the RFU with potential penalties as specified.